When you’re working with clients to manage data for M&A or due diligence or other reasons, it’s very important that the tools that you employ are simple to set up and provide the appropriate level of security. You don’t want them to be prone to weaknesses or bugs that pose dangerous to the information you’re sharing – especially when it’s related to a company trying to sell, raise funds or do other activities that would be affected by any issues in this area.
In the same way, the manner your clients use and understand the data room is crucial. Using bulky, old tools can create confusion and friction during the deal process. This can slow the process and lead to issues. Modern, user-friendly interfaces that include features like view as well as granular permissions for access and reporting insights are vital.
The storage capacity and number of users are important factors. Some data rooms charge per GB. This could be very costly for businesses with large volumes of data they need to store and share. Some data rooms charge a flat amount per month and provide an agreed number of users’ licenses. This may be more affordable for some.
In addition, some vendors offer pricing per page which can be pricey if you have a lot of documents to manage and share. This is a less frequent model, but it’s still out there and worth considering as an option if you must manage high quantities of document pages.